Job Title Human Resources Business Partner Co-ordinator
Overall Job Objective, role and responsibilities The HR Business partner co-ordinator is responsible for the co-ordination of various activities and processes conducted by the HR Business Partner team throughout the broader business areas. The incumbent fulfils an integral support to the HR Business partner who is responsible for various portfolios within the company. The activities and processes which the business partner co-ordinator is responsible for includes:Co-ordination of the recruitment process
  • Liaising with all parties involved in this process including the company‚Äôs business units, recruitment agencies, and candidates.
  • Coordinating of diaries of HR Business partners, line managers and candidates
  • Coordinating entire interview process ensuring that all parties are appropriately briefed, venues are arranged, documentation and access is in place
  • Advertising of job specifications and assisting in screening of applicants through all channels via which these are received
  • Management of the recruitment process and relevant record keeping on the HR Online system, updating system records and preparing the relevant management information and reporting book parking, meeting rooms
  • Liaising with the agencies and candidates regarding vacancies and facilitating resolution on queries
  • Conducting all relevant reference and verification checks
  • Ensuring that all candidate documentation if maintained in compliance with the the company recruitment process requirements

Co-ordination of the on-boarding process with employees
  • Ensuring that all new employee information and documents have been compiled and completed correctly
  • Ensure all relevant regulatory and statutory information is collated and such records maintained
  • Assist in the compilation of letters of appointment and the retention of these documents
  • Liaising with the different HR teams such as Remuneration to ensure that all requirements for new employees are processed.
  • Conduct post placement interviews
Assistance in resolution of employee queries and requests
  • First point of contact for employees with respect to all HR related queries and facilitation of these requests to the appropriate HR team for resolution
  • Adherence to high level of client service in dealing with line managers and employees
Management of data on HR system
  • Maintenance of employee and manager data on the HR system during the tenure of an employee at The company which includes, manager and employment details of all employees is maintained
General assistance and support to the HR Business Partner
  • Assistance in conducting of post placement and exit interviews
  • Assistance in management or payment of recruitment invoices
  • Assistance in providing information required for general reports, specific HR reports and broader regulatory and Group reporting
  • Assistance in soliciting feedback from interviews
  • Assistance in sourcing candidates on the HR recruitment system
  • General diagnostics/ reporting
Skills, Experience and Education
  • Good co-ordination skill and effective organisational skill
  • Good proficiency on MS Word, MS Excel, MS Powerpoint
  • High sense of customer service and ability to operate professionally and efficiently with external and internal stakeholders
  • Effective time management skill and ability to work well under pressure
  • Good analytical skill and ability to compile reports and ensure accuracy of reporting
  • High degree of attention to detail and ability to input and manage data accurately
  • Understanding of basic HR principles and practices
  • Comprehensive understanding of the recruitment process and relevant legislation
  • Basic understanding of the Labour Relations Act, the Employment Equity and Workplace skills legislation
  • Sound Banking knowledge
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